Wedding Insert Card Wording Guide

So you’ve tackled your wedding invitation wording, figured out your RSVP by date and reply card wording, and decided whether you need a reception card or not. But where do you put your wedding website? And what about hotel accommodations, directions, and the welcome dinner details? Getting overwhelmed? Don’t worry! Today I’m going to share some insert card wording samples for all those other detail cards you might need in your invitation suite.

While the invitation sets the tone, inserts provide all the extra details guests need to plan and enjoy your wedding to the fullest. If you’re wondering what inserts to include or how to word them, you’re in the right place. Here’s a rundown on each insert, from website cards to accommodations, so you can make sure your guests are informed, organized, and just as excited as you are.

Before we talk about wording, let’s back up and talk about what exactly an “insert card” is. Also referred to as “enclosures” or “details cards”, insert cards any card you include in your wedding invitation suite in addition to the main invitation.

The most common inserts are the reply card and reception card which I covered in separate posts. So this post will cover all the other “insert cards” you can include in your invitation suite.

Depending on your wedding, you may need all of these cards, just a few, or none at all! You can also combine everything into a multipurpose “information” or “details” insert to simplify your suite or save on costs.

 

Website Insert

Your wedding website is like a one-stop shop for everything guests need to know. Adding a website card to your invitation suite lets you keep your invitation clean and concise while providing guests with easy access to all the details. Simply add your website URL with a short note like “For more details, please visit our wedding website” or “Find the full wedding details online.”

Alternatively, add your website to the bottom of your accommodations, directions, or information insert.

Tip: if your website address is long or hard to remember, consider using a URL shortener like bitly to create a short, easy to read address for your website card or add a custom QR code for your wedding website.

 

Website Card Wording Samples

 

Weekend Itinerary

An itinerary card is ideal if you’re hosting a full weekend of wedding events (like a welcome party the night before and a farewell brunch the morning after). It can also be useful if your wedding day is packed with events in different locations (like the ceremony at the church, with the reception and cocktail hour at a different venue, then a “late night” party at a local pub). This insert helps guests plan ahead and know where to be and when, without needing to ask for details.

List each event by name, time, and location. Keep it concise; guests will appreciate having a quick-reference guide to everything they’re invited to. This card is incredibly handy for destination or weekend weddings, and your guests will love having a little itinerary to guide them.

 

Itinerary Card Wording Samples

 

Information Insert or Details Card

If you have a few small details you want to share, the information insert can be the perfect option. You can also combine your website card, reception card, and/or accommodations card into a single insert to reduce the number of pieces in your invitation suite.

Accommodations Insert

If you have reserved a block of hotel rooms or want to share your favorite local B&B’s with your guests, this is the perfect place for it! At a minimum, you’ll want to note the names of any hotels you are recommending. You can also include group rate codes, pricing details, and a “reserve by” date.

If you’re arranging shuttles or valet parking, a transportation card or parking information insert will keep guests in the loop. This is especially helpful for city weddings, large venues, or locations with limited parking.

Tip: “Accommodations” is the word I see misspelled the most in invitation wording! Double-check your spelling 😉

Accommodations Card Wording Samples

Directions or Map Insert

Directions cards are becoming less common in the age of GPS, but they can still be a nice touch for weddings in remote areas, venues with specific entry instructions, or events with multiple locations. This insert can help guests feel confident about where they’re going and avoid getting lost along the way. A hand-drawn map is a fun option if you want to highlight several locations relevant to your wedding (great for destination weddings!) and it also makes a sweet keepsake.

Since you’ll have guests traveling from different locations, it’s best to offer directions from a common starting point. For example, a local airport or highway interchange, or the hotel most guests will be staying at. Another option is to include directions from the ceremony location to the reception location.

If your reception is at a different location than the ceremony and you are not using a separate reception card, the directions card is a great place to list the full address for the venue.

Directions Card Wording Samples

 

 

Other Cards

In addition to any of the cards mentioned above, there are a few other types of enclosures that aren’t common but might be necessary for certain situations. Of course, you can add these details to other inserts in your suite if you like.

– Pew cards

– Admission cards

– At home cards

– Rain cards

– Rehearsal dinner invitation

Registry Information

You may be wondering where to put your registry information, and the simple answer is that you should not include it in your invitation suite. The same goes for listing “no gifts”, or “in lieu of gifts, please donate…”
Why? By mentioning gifts at all, you’ll make it seem like gifts are expected and take away from the fact that you’re inviting someone to share a special occasion with you.
Instead, add your registry details or gift preferences to your wedding website or rely on word of mouth to share where you’re registered.

 

Make Every Detail Count with Thoughtful Inserts

Wedding inserts may seem like small details, but they’re the key to keeping your guests informed, relaxed, and ready to celebrate. Including these thoughtful touches ensures that everyone has all the information they need at their fingertips, so they can focus on the joy of your big day (and not the logistics!).

If you’re not sure which inserts you need or want help designing each piece to feel cohesive, I’m here to make the process easy. Together, we can create a suite that looks beautiful and makes everything crystal clear for your guests. Let’s chat and get started on the perfect wedding stationery for your celebration!

A little disclaimer: I’m sharing my advice for following traditional wedding etiquette, but when all is said and done, it’s your wedding. As long as you include the basic info (who, what, where, and when), your guests will make it to the wedding. And most importantly, make sure you and your partner (and your families) are comfortable with the wording you decide on.