So you’ve tackled your wedding invitation wording, figured out your RSVP by date and reply card wording, and decided whether you need a reception card or not. But where do you put your wedding website? And what about hotel accommodations, directions, and the welcome dinner details? Getting overwhelmed? Don’t worry! Today I’m going to share some insert card wording samples for all those other detail cards you might need in your invitation suite.
Before we talk about wording, let’s back up and talk about what exactly an “insert card” is. Also referred to as “enclosures” or “details cards”, insert cards any card you include in your wedding invitation suite in addition to the main invitation.
Depending on your wedding, you may need all of these cards, just a few, or none at all! You can also combine everything into a multipurpose “information” or “details” insert to simplify your suite or save on costs.
If you have reserved a block of hotel rooms or want to share your favorite local B&B’s with your guests, this is the perfect place for it! At a minimum, you’ll want to note the names of any hotels you are recommending. You can also include group rate codes, pricing details, and a “reserve by” date.
Tip: “Accommodations” is the word I see misspelled the most in invitation wording! Double check your spelling 😉
Accommodations Card Wording Samples
For your convenience, rooms have been reserved at the following hotels. Please book by July 21 to receive the special rate.
HYATT REGENCY ATLANTA
group code: CAWED2020
OMNI ATLANTA RESORT
group code: JACKSON
For your convenience, we have reserved rooms at the Hyatt Regency Hotel in Atlanta. Please mention the Jackson/Douglas wedding when making your reservation, and book your rooms by July 21 to receive our discounted rate.
HYATT REGENCY ATLANTA
from $225 per night
Our Favorite Hotels
Here are a few of our favorite places to stay in Nantucket.
CLIFFSIDE BEACH CLUB
INN ON WOODLAKE
THE WHITE ELEPHANT
Staying for more than a few days? Consider renting a vacation home! Both Airbnb and VRBO are available in the area, or contact Cindy at Compass Rose Real Estate for assistance booking.
Please note that September is the busiest month of the year in Nantucket. Early booking is highly recommended!
Directions or Map Insert
If your wedding venue is hard to find or GPS directions might not send guests the best route, consider including a directions insert. A hand drawn map is a fun option if you want to highlight several locations relevant to your wedding (great for destination weddings!) and it also makes a sweet keepsake.
Since you’ll have guests traveling from different locations, it’s best to offer directions from a common starting point. For example, a local airport or highway interchange, or the hotel most guests will be staying at. Another option is to include directions from the ceremony location to the reception location.
If your reception is at a different location than the ceremony and you are not using a separate reception card, the directions card is a great place to list the full address for the venue.
Directions Card Wording Samples
NEW HAVEN COUNTRY CLUB 11507 Valley View Drive New Haven, Indiana
Head north on Grant Avenue toward Church Street. Take the 1st left onto I-80/South Church Street. Continue to follow I-80 south. Merge onto i-234 North/Prince William Parkway via the ramp to I-66. Turn right onto Sudley Manor Drive. Turn left onto Lakeshore Trail. The club will be approximately one mile ahead on the left.
SPRINGSIDE COUNTRY CLUB 6500 Springside Road Augusta, Georgia
FROM ATLANTA Take I-75 south to exit 165. Take exit 165 on the left to merge onto I-16 E toward Jim L Gillis Highway/Savannah. Take exit 84 for GA-297 toward Vidalia. Turn left onto GA-297 N. Turn left onto Springside Road and the club will be on the left.
FROM SAVANNAH Take I-16 west to exit 90. Take exit 90 to merge onto GA-4 N/U.S. 1 N. Turn left onto Springside Road. Springside Country Club will be on the left.
If you’ve put together a website for your wedding, an insert card is a perfect place to share it! These cards are usually small (business card size works well), or the address could simply be printed on a small tag tied to your invitation suite.
Alternatively, add your website to the bottom of your accommodations, directions, or information insert.
Tip: if your website address is long or hard to remember, consider using a URL shortener like bitly to create a short, easy to read address for your website card.
Website Card Wording Samples
Please visit our wedding website for more information.
For additional information, including accommodations and wedding weekend events, please visit our website.
For additional information please visit:
Popular with destination weddings, an itinerary card contains details of other events happening the weekend of your wedding, such as a rehearsal dinner, welcome party, or day after brunch.
Itinerary Card Wording Samples
WELCOME PARTY Friday, November 4, 2020 7:00 pm – 9:00 pm | Ocean Bar Attire: Casual
Transportation will be provided from Hammock Beach Resort to the restaurant. Please meet in the lobby by 6:30 pm to catch the shuttle.
CEREMONY & RECEPTION Saturday, November 5, 2020 4:30 pm – 10:00 pm | Hammock Beach Resort Attire: Resort Chic
FAREWELL BRUNCH Sunday, November 6, 2020 9:00 am – 11:00 am | Hammock Beach Resort Attire: Come as you are
For more information, including accommodations, visit our website: www.jaclynandstephen.com
Please join us for these optional events before and after the wedding.
WINE TASTING Thursday, June 7 at 7 pm Tabalo Wine Bar 86 Washington Street | Norwalk, Connecticut
CLAMBAKE WELCOME DINNER Friday, June 7 at 6 pm Montgomery Private Beach 31 Seaside Boulevard | Rowayton, Connecticut
WEDDING DAY BRUNCH Saturday, June 8 from 9 am – 11 am The Inn at Longshore 260 Compo Road | Westport, Connecticut
FAREWELL BREAKFAST Sunday, June 9 | 10 am The Montgomery Residence 31 Seaside Boulevard | Rowayton, Connecticut
Information Insert or Details Card
If you have a few small details you want to share, the information insert can be the perfect option. You can also combine your website card, reception card, and/or accommodations card into a single insert to reduce the number of pieces in your invitation suite.
In addition to any of the cards mentioned above, there are a few other types of enclosures that aren’t common but might be necessary for certain situations. Of course, you can add these details to other inserts in your suite if you like.
– Pew cards
– Admission cards
– At home cards
– Rain cards
– Rehearsal dinner invitation
You may be wondering where to put your registry information, and the simple answer is that you should not include it in your invitation suite. The same goes for listing “no gifts”, or “in lieu of gifts, please donate…”
Why? By mentioning gifts at all, you’ll make it seem like gifts are expected and take away from the fact that you’re inviting someone to share a special occasion with you.
Instead, add your registry details or gift preferences to your wedding website or rely on word of mouth to share where you’re registered.
Still need help with your insert card wording? Send me a message! I’m happy to share advice and give suggestions for your wedding invitation wording!
A little disclaimer: I’m sharing my advice for following traditional wedding etiquette, but when all is said and done, it’s your wedding. As long as you include the basic info (who, what, where, and when), your guests will make it to the wedding. And most importantly, make sure you and your partner (and your families) are comfortable with the wording you decide on.