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Insert Card Wording Samples | The Wedding Stationery Guide

Wedding Stationery Guide· Wording

30 Dec

So you’ve tackled your wedding invitation wording, figured out your RSVP by date and reply card wording, and decided whether you need a reception card or not. But where do you put your wedding website? And what about hotel accommodations, directions, and the welcome dinner details? Getting overwhelmed? Don’t worry! Today I’m going to share some insert card wording samples for all those other detail cards you might need in your invitation suite.

wedding insert card wording

Before we talk about wording, let’s back up and talk about what exactly an “insert card” is. Also referred to as “enclosures” or “details cards”, insert cards any card you include in your wedding invitation suite in addition to the main invitation.

The most common inserts are the reply card and reception card which I covered in separate posts. So this post will cover all the other “insert cards” you can include in your invitation suite.

Depending on your wedding, you may need all of these cards, just a few, or none at all! You can also combine everything into a multipurpose “information” or “details” insert to simplify your suite or save on costs.

Accommodations Insert

If you have reserved a block of hotel rooms or want to share your favorite local B&B’s with your guests, this is the perfect place for it! At a minimum, you’ll want to note the names of any hotels you are recommending. You can also include group rate codes, pricing details, and a “reserve by” date.

Tip: “Accommodations” is the word I see misspelled the most in invitation wording! Double-check your spelling 😉
accommodations card wording

Accommodations Card Wording Samples

OPTION 1

For your convenience, rooms have been reserved at the
following hotels. Please book by July 21 to receive the special rate.

 

HYATT REGENCY ATLANTA

www.hyattregencyatlanta.com

group code: CAWED2020

 

OMNI ATLANTA RESORT

www.omniatlantaresort.com

group code: JACKSON

Option 2

For your convenience, we have reserved rooms at the Hyatt Regency Hotel in Atlanta. Please mention the Jackson/Douglas wedding when making your reservation, and book your rooms by July 21 to receive our discounted rate.

 

HYATT REGENCY ATLANTA

800.344.2838

www.hyattregencyatlanta.com

from $225 per night

 

Option 3

Our Favorite Hotels

Here are a few of our favorite places to stay in Nantucket.

CLIFFSIDE BEACH CLUB

INN ON WOODLAKE

THE WHITE ELEPHANT

Staying for more than a few days? Consider renting a vacation home! Both Airbnb and VRBO are available in the area, or contact Cindy at Compass Rose Real Estate for assistance booking.

Please note that September is the busiest
month of the year in Nantucket. Early booking is highly recommended!

custom wedding map

Directions or Map Insert

If your wedding venue is hard to find or GPS directions might not send guests the best route, consider including a directions insert. A hand-drawn map is a fun option if you want to highlight several locations relevant to your wedding (great for destination weddings!) and it also makes a sweet keepsake.

Since you’ll have guests traveling from different locations, it’s best to offer directions from a common starting point. For example, a local airport or highway interchange, or the hotel most guests will be staying at. Another option is to include directions from the ceremony location to the reception location.

If your reception is at a different location than the ceremony and you are not using a separate reception card, the directions card is a great place to list the full address for the venue.

Directions Card Wording Samples

OPTION 1

NEW HAVEN COUNTRY CLUB
11507 Valley View Drive
New Haven, Indiana

Head north on Grant Avenue
toward Church Street.
Take the 1st left onto I-80/South Church Street. Continue to follow I-80 south.
Merge onto i-234 North/Prince
William Parkway via the ramp to I-66.
Turn right onto Sudley Manor Drive.
Turn left onto Lakeshore Trail.
The club will be approximately
one mile ahead on the left.

Option 2

SPRINGSIDE COUNTRY CLUB
6500 Springside Road
Augusta, Georgia

FROM ATLANTA
Take I-75 south to exit 165. Take exit 165 on the left to merge onto I-16 E toward Jim L Gillis Highway/Savannah. Take exit 84 for GA-297 toward Vidalia. Turn left onto GA-297 N. Turn left onto Springside Road and the club will be on the left.

FROM SAVANNAH
Take I-16 west to exit 90. Take exit 90 to merge onto GA-4 N/U.S. 1 N. Turn left onto
Springside Road. Springside Country Club
will be on the left.

wedding website insert card

Website Insert

If you’ve put together a website for your wedding, an insert card is a perfect place to share it! These cards are usually small (business card size works well), or the address could simply be printed on a small tag tied to your invitation suite.
Alternatively, add your website to the bottom of your accommodations, directions, or information insert.

Tip: if your website address is long or hard to remember, consider using a URL shortener like bitly to create a short, easy to read address for your website card.

Website Card Wording Samples

OPTION 1

Please visit our wedding website for more information.

 

www.jacksondouglas2023.com

password: CAWED2023

Option 2

For additional information, including accommodations and wedding weekend events, please visit our website.

www.jacksondouglas2023.com

Option 3

For additional information please visit:

www.jacksondouglas2023.com

 

wedding itinerary insert card

Weekend Itinerary

Popular with destination weddings, an itinerary card contains details of other events happening the weekend of your wedding, such as a rehearsal dinner, welcome party, or day after brunch.

Itinerary Card Wording Samples

OPTION 1

Weekend Itinerary

WELCOME PARTY
Friday, November 4, 2023
7:00 pm – 9:00 pm | Ocean Bar
Attire: Casual

Transportation will be provided from Hammock Beach Resort to the restaurant. Please meet in the lobby by 6:30 pm to catch the shuttle.

CEREMONY & RECEPTION
Saturday, November 5, 2023
4:30 pm – 10:00 pm | Hammock Beach Resort
Attire: Resort Chic

FAREWELL BRUNCH
Sunday, November 6, 2023
9:00 am – 11:00 am | Hammock Beach Resort
Attire: Come as you are

For more information, including accommodations, visit our website:
www.jaclynandstephen.com

 

OPTION 2

Wedding Events

Please join us for these optional events before and after the wedding.

WINE TASTING
Thursday, June 7 at 7 pm
Tabalo Wine Bar
86 Washington Street | Norwalk, Connecticut

CLAMBAKE WELCOME DINNER
Friday, June 7 at 6 pm
Montgomery Private Beach
31 Seaside Boulevard | Rowayton, Connecticut

WEDDING DAY BRUNCH
Saturday, June 8 from 9 am – 11 am
The Inn at Longshore
260 Compo Road | Westport, Connecticut

FAREWELL BREAKFAST
Sunday, June 9 | 10 am
The Montgomery Residence
31 Seaside Boulevard | Rowayton, Connecticut

 

Information Insert or Details Card

If you have a few small details you want to share, the information insert can be the perfect option. You can also combine your website card, reception card, and/or accommodations card into a single insert to reduce the number of pieces in your invitation suite.
wedding information insert card

Other Cards

In addition to any of the cards mentioned above, there are a few other types of enclosures that aren’t common but might be necessary for certain situations. Of course, you can add these details to other inserts in your suite if you like.

– Pew cards

– Admission cards

– At home cards

– Rain cards

– Rehearsal dinner invitation

welcome party insert card

Registry Information

You may be wondering where to put your registry information, and the simple answer is that you should not include it in your invitation suite. The same goes for listing “no gifts”, or “in lieu of gifts, please donate…”
Why? By mentioning gifts at all, you’ll make it seem like gifts are expected and take away from the fact that you’re inviting someone to share a special occasion with you.
Instead, add your registry details or gift preferences to your wedding website or rely on word of mouth to share where you’re registered.

Still need help with your insert card wording? Send me a message! I’m happy to share advice and give suggestions for your wedding invitation wording!

A little disclaimer: I’m sharing my advice for following traditional wedding etiquette, but when all is said and done, it’s your wedding. As long as you include the basic info (who, what, where, and when), your guests will make it to the wedding. And most importantly, make sure you and your partner (and your families) are comfortable with the wording you decide on.

Previous Post: « Wedding Stationery Guide: Reception Card Wording Samples
Next Post: Wedding Stationery Guide: RSVP Card Wording Samples »

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MEET SARAH

Hello! I´m Sarah - I am a mom, wife, and stationery designer living in southwest Michigan. I believe in God and good manners, love beautiful typography, adore traditions, and am infatuated with pretty paper.
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ABOUT ME

I’m Sarah, and I create tailor-made wedding stationery for brides that need a simple, classic invitation design with just the right amount of personality.

Banter & Charm is a Michigan wedding invitation design studio based in St. Joseph. Not local? I serve brides throughout Michigan and northern Indiana, Notre Dame, Chicago, the Midwest, and across the US. Read More…

Make sure your invitations are

EMILY POST-APPROVED

Avoid common etiquette mistakes with this free guide.

CONTACT

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BANTER & CHARM

205 Main Street #331
St. Joseph, Michigan 49085

Unique, out of the ordinary invitations are great Unique, out of the ordinary invitations are great and sooo much fun to design, but I'll always have a sweet spot in my heart for a classic and traditional design. There's a reason some things never go out of style - whether it's a little black dress, the perfect shade of red lipstick, or a perfectly typeset letterpress invitation, they all have a timeless aesthetic that will look classy, not dated, 20 years from now.⁠
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Deciding on the wording for your invitation can se Deciding on the wording for your invitation can seem like a daunting task! In an era of Facebook events and evites, your wedding invitation is probably the first formal, printed invitation you've sent. ⠀⁠
I've put together a post filled with tips and sample wording to take some of the stress out of the process. (Link in profile!)⠀⁠
Have a wedding invitation wording question? Feel free to message me - I'd love to help you out!⠀⁠
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Looking for a save the date design that's a little Looking for a save the date design that's a little different than the traditional photo card? Try this gorgeous combo: the text and details are printed in gold foil on crisp black paper, then a separate photo is mounted to the card for a perfectly sophisticated look.⁠
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The custom invitation design process doesn't have The custom invitation design process doesn't have to be scary or complicated! You can be as involved as you like: direct every last detail, or sit back and allow me to craft the design based on your preferences and selections.⁠
And the finished invitation doesn't have to be over the top or extravagant just because it's custom! To me, a "Custom" invitation is the one that fits you perfectly ♥️⁠
Shown here is a custom invitation suite for @jlkeff 's wedding in Colorado.⁠
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It's been a while since I did a #fridayintroductio It's been a while since I did a #fridayintroductions ⁠so here we go!⁠
Hello! I'm Sarah - I’m a Midwest girl, born and raised in southwest Michigan where I still live today. I’m married to the love of my life, Jake, and am a mom to two adorable children, Abby and Alex. I believe in God and good manners, I treasure family traditions (both old and new), and I’m passionate about beautiful typography and pretty paper. ⁠
Fortunately, my passion is also my full-time job, and I spend my days designing wedding invitations for sweet brides through my stationery company, Banter & Charm. My side hustles also involve designing! Whether it's holiday cards for @minted or funny t-shirt on @zazzle I'm happiest when I'm able to put my creative talents to good use.⁠
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One of the all-time most popular designs in Banter One of the all-time most popular designs in Banter & Charm’s wedding collection is the Harmony invitation suite. This romantic and elegant design features a lace-like pattern pressed into the paper that is stunning, but also a huge source of confusion for many brides. What are the indentations in the paper? Can we change the texture design on the paper? How do you get that pattern pressed in the paper?⁠
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Well, those “indentations” in the paper are called blind letterpress (also referred to as blind impress, blind deboss, embossing, or debossing). Learn more about this stunning printing technique in #theweddingstationeryguide ! (link in profile)⁠
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One of the first questions brides often have is "h One of the first questions brides often have is "how much?" While that answer will vary a lot depending on what you're looking for before I can tell you "how much" one thing I absolutely need to know is how many invitations you need.⁠
So how do you figure that out? Head over to the blog to find out! (Spoiler alert: the number of invitations you need is NOT the same as the number of guests you're inviting)⁠
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Have you ever opened an invitation, only to have a Have you ever opened an invitation, only to have all the little cards go everywhere (or just get left in the envelope without notice)? Don't do that to your guests! I love adding a belly band (or ribbon or twine or even thin copper wire) to hold all the pieces together!⁠
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